As of 1 January 2026, Belgium has implemented a new mandatory e-invoicing regime for business-to-business (B2B) transactions.
1. What is PEPPOL?
PEPPOL stands for Pan-European Public Procurement Online. It is a secure, standardised electronic network for exchanging structured business documents like invoices between companies and governments. The system uses common standards so that invoices can be sent, received, and processed automatically between different systems without manual intervention.
2. Why is PEPPOL required in Belgium?
Belgian legislation now requires that all VAT-registered companies exchange structured electronic invoices (e-invoices) via the PEPPOL network for B2B transactions. This replaces traditional paper invoices or PDF invoices sent by email for these transactions.
Benefits include:
Faster and more reliable processing
Reduced errors from manual handling
Better compliance and traceability
Automatic exchange between accounting systems
3. What does this mean for you?
In most cases, no action is required from you. We handle the technical e-invoicing process for you. In detail:
Companies with a VAT number: Final invoices are sent via the PEPPOL network.
Companies without a VAT number: Final invoices are sent by email.
If you want to receive invoices directly on PEPPOL, you should ensure you have a valid PEPPOL identifier and are connected via a software provider or access point.
4. How do I create an account on PEPPOL?
If you would like to request a PEPPOL identifier, please review the options within your accounting system or visit https://peppol.org.